Privacy Policy – Meeting Guard
Effective Date: August 2025
Meeting Guard (“the App”) is owned and operated by Aeternum Tech LTD (“we,” “our,” “us”), which acts as the data controller of your personal information. This Privacy Policy explains how we collect, use, share, and protect your data when using our website and mobile applications.
1. Information We Collect
We may collect the following categories of information:
Personal details: name, surname, email, address, phone, payment details (if applicable).
Calendar and meeting data: meeting titles, dates, times, participants, notes.
Device and usage data: browser type, IP address, time zone, cookies, pages visited, referrals.
Optional information: notes, reminders, custom settings provided by the user.
2. Purpose of Processing
We process your information to:
Provide and improve meeting scheduling, alerts, and notifications.
Synchronize with your connected calendars (Google, Outlook, Apple).
Enable integrations with Zoom, Microsoft Teams, and Google Meet.
Ensure security, fraud prevention, and compliance with legal obligations.
Pursue legitimate business interests, including analytics and product improvements.
3. Sharing of Information
We do not sell personal information. Data may be shared only with third-party service providers strictly necessary for core functionality (e.g., Google, Outlook, Apple, Zoom, Teams, Meet). These providers maintain their own privacy and security safeguards.
4. International Data Transfers
Your information may be transferred and stored outside your jurisdiction, including the United States, Canada, the UK, and the European Union. Where required, we implement safeguards consistent with GDPR/UK GDPR (e.g., Standard Contractual Clauses).
5. Cookies and Tracking
We use cookies and similar technologies for functionality, analytics, and security. You can manage your cookie preferences through your browser settings.
6. Data Security
We apply reasonable technical, administrative, and physical safeguards to protect your data. However, no transmission over the Internet or storage system can be guaranteed 100% secure.
7. Your Rights
GDPR/UK GDPR users: rights of access, rectification, erasure, restriction, portability, objection, and not to be subject to automated decision-making.
California/CCPA/CPRA users: right to know what personal data is collected, right to request deletion, right to opt-out of sale/sharing of data, and right to non-discrimination when exercising privacy rights.
To exercise these rights, contact us at info@meetingguard.ai.
8. Children’s Privacy
Our services are not directed to children under 13 years of age (or the minimum age required by local law). We do not knowingly collect such data. If we become aware that information from a child has been collected, we will delete it promptly in accordance with COPPA.
9. Legal Disclosure
We may disclose information if required by law, legal process, or governmental request, or to protect our rights, safety, or the rights and safety of others, or to prevent fraud.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted with a new effective date, and significant changes will be communicated directly to users.
11. Contact Information
For any questions or to exercise your rights, please contact us:
Aeternum Tech LTD
Email: info@meetingguard.ai
Address: KEMP HOUSE 152-160
CITY ROAD, LONDON, UK. EClV 2NX Phone: +447453023493